Last Updated: June 2026
Welcome to the Coley-Avent Family community! The Coley-Avent Family Association is committed to protecting the privacy of our family members and website visitors. This Privacy Policy explains how we collect, use, and protect your information across our website, in-person events, and online platforms.
1. Information We Collect
We only collect information that helps us keep our family connected and organized. This includes:
- Contact Information: Names, email addresses, phone numbers, and mailing addresses collected at in-person events (like our Fun Day in the Park) or via website forms.
- Purchase & Registration Details: Information needed to process t-shirt orders, reunion registrations, or tickets for group trips (like the State Aquarium visit).
- Online Meeting Data: Names and email addresses used when you register for family Zoom meetings.
- Contest & Raffle Data: Information you provide when purchasing raffle tickets or entering family giveaways.
2. How We Use Your Information
We use your data strictly for family purposes. We will never sell, rent, or trade your information to outside businesses or marketers. We use it to:
- Send updates about upcoming reunions, events, and family news.
- Coordinate logistics for events and track attendance.
- Fulfill your orders for family merchandise (like t-shirts).
- Manage online meetings, family contests, and raffle prize drawings.
3. Cookies and Web Beacons
This site utilizes cookies, web beacons, and similar tracking technologies to enhance your browsing experience, analyze site traffic, and support site functionality.
- What are Cookies? Cookies are small text files placed on your device by your web browser when you visit a site. They help the website remember your preferences, optimize performance, and provide anonymous tracking data. For example, if you click an affiliate link on this site, a cookie is temporarily stored to let the merchant network know you came from our webpage.
- What are Web Beacons? Web beacons (also known as pixel tags or clear GIFs) are tiny, transparent graphic images embedded on web pages or within emails. They operate quietly in the background to monitor user activity, indicating whether a specific page was viewed or if an email update was opened.
- Managing Your Choices: You can easily choose to accept or decline cookies. Most web browsers automatically accept them, but you can modify your browser settings to decline cookies at any time. Please note that disabling cookies may affect how certain features function on this and other websites.
4. Third-Party Links and Affiliate Disclosures
To help support the maintenance of this website and the creation of content, this platform participates in various affiliate marketing programs. When you click through a link on this site to make a purchase, we may earn a small commission at absolutely no additional cost to you.
- Amazon Associates Program: We are a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to Amazon.com. As an Amazon Associate, we earn from qualifying purchases.
- Other Affiliate Networks: In addition to Amazon, this website partners with other trusted affiliate networks and brands to recommend high-quality goods, tools, or resources. We only recommend products or services that we thoroughly research or truly believe will bring value to your lifestyle.
5. Third-Party Tools We Use
To keep our family organized, we use trusted third-party services. Each service handles your data according to their own privacy rules:
- Facebook (Page & Group): When you join our official Facebook Page or private Group, your visibility and data are governed by Facebook’s privacy settings. We do not export your Facebook data into separate tracking systems without your permission.
- Zoom: We use Zoom for virtual meetings. Your registration info is used to secure the meeting link and prevent uninvited guests.
- Payment Processors: If you pay for t-shirts or raffle tickets online, your financial details are handled securely by our payment processor (e.g., PayPal, Square, Venmo). Through these methods, the family committee never sees or stores your credit card numbers.
6. Photos and Media
Celebrating our heritage means sharing memories!
- We frequently take photos and videos at events like the Fun Day in the Park.
- These may be shared on our website, in our private Facebook group, or in family newsletters.
- Your Control: If you or an immediate family member prefer not to have your photo published online, please let a committee member know, and we will gladly remove or omit it.
7. Keeping Your Data Safe
We restrict access to family contact lists. Only designated members of the Coley-Avent Family Association Committee have access to email rosters and address databases. We use basic security measures to protect this information from unauthorized access.
8. Your Rights and Choices
Because you are family, you have total control over your information. At any time, you can:
- Ask to see what contact information we have on file for you.
- Request that we update your phone number, email, or address.
- Ask to be completely removed from our phone lists, email newsletter or mailing list.
9. Contact Us
If you have any questions about this policy, or if you want to update your communication preferences, please reach out to the family committee:
- Email: privacy@coleyaventfamily.com